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Data Imports Can Actually be Easy - Phew!

Posted by Allen Williams on Mar 31, 2015
Allen Williams
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So, you’ve decided to make the leap to a cloud POS with inventory management and the whole 9 yards. In order to make this work for you, for your team, it’s got to be easy. Yeah, yeah… everyone says it will be, but when it comes down to it, the true test is in just how easy it is to get your data—the lifeline of your business—into your new system. Sure, you can pay a developer thousands of dollars to do it for you but then every time you need to import the new spring line, its more money down the drain. OR you can choose a platform that makes importing data as easy as it is to get that new iPhone up and running. Here are a few key attributes to look for when evaluating your new POS import functionality.

Just HOW flexible is it?

Flexibility is king. And attaining it in your POS is your right. So go demand it! From supporting any file type to data volumes, your new cloud POS can and should handle it all. There’s nothing quite like kicking off a huge data import only to find out that your file has too many rows or worse, your new POS limits the number of items you can import. Ask and compare.

Freedom from templates is, well, freeing.

Like a snowflake, every spreadsheet is different. A sound POS platform celebrates those differences by supporting any template you want to upload. It’s 2015 folks! Column headings and column order on the spreadsheet you’re importing shouldn’t matter. Take Springboard Retail’s import tool, for example. It has a handy mapping page (see below) that allows you to map your spreadsheet columns to existing fields in quickly and seamlessly. And, of course, you can still download a template from us if you need one. Take a look:


Error should be painless. Really.

The most tedious part of importing data is resolving data errors. If you forget to set up a vendor, for example, many systems will make you cancel the import, update the file, and then try again. This trial and error process can take hours (and can vary depending on how hairy your existing data is). Try to find a platform that lets you create data on the fly during the import process. That, combined with a streamlined error resolution process, will allow you to breeze through the import process quickly and easily.

Easy imports is not on the top of everyone’s list when they look for a new POS, but it’s easy to see how much time you’ll save if your new platform has a good one.

Topics: POS software

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